CAREER OPPORTUNITY - VETA

The Vocational Education and Training Authority (VETA) is an autonomous Government Agency established by the Act of Parliament No. 1 of 1994. VETA is responsible for regulating, coordinating, financing and providing Vocational Education and Training in Tanzania. VETA is an equal opportunity organization.

The Authority is looking for qualified, competent, dynamic and committed Tanzanians to fill the following vacancies:

1. Job Title: Principal Accountant (Two Positions)

Reporting to: Finance Manager

Location:     VETA Head Office

(a) Direct Entry Qualification

1. Holder of Masters, Bachelor Degree/Advanced Diploma in Accountancy from a recognized University/Institution
2. Must Possess full professional accountancy qualifications CPA (T) or its equivalent;
3. Registered by the National Board of Accountants and Auditors;
4. Must have good command of both English and Swahili languages;
5. Knowledge of Computerized Accounting System- Navision Dynamics is an added advantage;
6. Must have at least four years’ experience in similar position.

(b) Duties and Responsibilities

1. Responsible for the day to day financial management and monitoring including approval of funds according to annual plans and other budget guidelines adopted by the Board;
2. Advise the Supervisor on financial issues and informs on the status of the Authority through preparations of periodic reports and consultations;
3. Serve as the Financial Controller and Accountable officer for managing and monitoring effective maintenance of the books of accounts for the Authority;
4. Coordinate the preparation of budget and monitoring of expenditures;
5. Coordinate and facilitates preparation of Financial reports for relevant actors within the Authority and beyond (Members/Board, Donor partners);and
6. Responsible for overall review/development of sound financial policies, systems and tools for the Authority on periodic basis:

• Assists in the coordination of the formulation, review and management of financial/accounting policies and operating procedures/tools as well as the management of the accounting systems;
• Co-ordinate and supports the auditing processes of the Authority’s accounts once every year, and facilitates its review and approval by relevant organs within the Authority;
• Oversee and supports the Senior Accountant, Accountants and Accounts Assistant on their day-to-day work, including verification and review of accounting records on a periodic basis;
• Assist in the facilitation and coordination of the development and implementation of resources mobilization strategies and management of the budgeting process to ensure the financial sustainability of the Authority
• Verifies payroll reports from Human Resource Management Systems and ensure that are correctly linked with relevant general ledgers; and
• Perform any other duty assigned from time to time by a supervisor.

2. Job Title:              Finance Manager (Two Positions)

Reporting to:         Director of Finance      

Location:               VETA Head Office

(a) Direct Entry Qualification

1. Holder of Masters, Bachelor Degree/Advanced Diploma in Accountancy from a recognized University/Institution;
2. Must possess full professional accountancy qualifications CPA (T) or its equivalent;
3. Must have at  least five years’ experience in similar position;
4. Registered by the National Board of Accountants and Auditors;
5. Must have good command of both English and Swahili languages;
6. Knowledge of Computerized Accounting System- Navision Dynamics is an added advantage;

(b) Key Role

The Finance Manager (FM) provides the overall vision and strategic leadership to the programme support and management activities of the Head office /Zone. FM deals with, qualitative management and plays a key role in facilitating the Head office /Zone in planning and implementation, resource mobilization, and financial accountability. FM also takes a key facilitative and implementation role in the Head office /Zone Office/ Centres area of finance and staff development. Facilitating the Head office /Zone in   planning and implementation, resource mobilization, and financial accountability. FM also takes a key facilitative and implementation role in the Head office /Zone Office/ Centres area of finance and staff development.

A. Specific Responsibility

1. Facilitates the coordination and formulation of Annual/Yearly Work plans that direct how the Head office /Zone will be implemented, financed, monitored and documented systematically;
2. Provides timely and quality advice and support to the Directors/Regional Directors, members and staff on finance issues during the course of planning, implementing and monitoring the different activities in the Head office /Zone;
3. Ensures effective coordination of the development, implementation and monitoring of Authority policies, strategies, systems and tools in the areas of financial management for sustainable Head office /Zone development;
4. Participates in planning, coordinating, implementing and monitoring of the day-to-day activities in the areas of managing finances; and
5. Assists the Regional Director in facilitating Zonal Board meetings and any other relevant forum.

B. Finance and Accounting

1. Advises the Regional Director on financial issues and informs on the status of the zone through preparations of periodic reports and consultations;
2. Serves as the Financial Controller and Accountable officer for managing and monitoring effective maintenance of books of accounts for the zone;
3. Participates in the (Coordinates) preparation of Head office/Zonal budget and monitoring of expenditures;
4. Participates/Coordinates and facilitates preparation of financial reports for relevant actors within and outside the Authority on periodic basis;
5. Participates in the formulation, review and management of financial/ accounting policies and operating procedures /tools as well as in the management of the accounting systems;
6. Co-ordinates and supports the auditing processes of the Head office/zone accounts once every year, and facilitates its review within Head office/zone;
7. Oversees and supports the Finance staff at Head office/ Zone cost Centres in their day-to-day work, including verification and review of accounting records on a periodic basis; and
8. Participates in the facilitation and coordination of the development and implementation of resources mobilization strategies and management of the budgeting process to ensure financial sustainability of the Head office/zone.

C. Specific Support to the Zone cost centres on the following:

1. Monthly review of financial data in the Navision System of all Centre’s/Office’s within the Zone and ensure that transactions have been correctly coded in terms of Activity Code & General Ledger Account code and posted to the General Ledger on daily basis. This can be achieved through a physical routine visit to the Centre or through a remote connection to be established by the Authority;
2. Monthly review of Accounts Payable & Receivables and submit monthly report to the Regional Director on the 10th day of the next month;
3. Review all Production income and expenditure and ensure that it is properly accounted for and that, SDL funding is not mixed with the Production fund;
4. Ensure that Centre Principals and Regional Directors are appraised with monthly progress report as part of budgetary control system. This will ensure that, Sub-accounting officers commit expenditure as per approved budget;
5. Review monthly bank reconciliation statement and ensures that it’s approved and submitted to the Regional Director, Chief Finance Manager and Centre Principals on 15th of the next month;
6. Review Quarterly Interim Financial Statement prepared by Centres /Offices within the zone, Consolidates and submits to Regional Director, Director of Finance and Centre Principals on the 15th of the first month after the end of the quarter;
7. Coordinate and supervise preparation of annual Financial Statements for each Centres /Offices within the zone, consolidates and submits to Zone Management on or before 31st July for approval, and submits to the Director of Finance on or before 15th August of each year;
8. Review quarterly progress reports prepared by Centres /Offices within the zone, consolidates and submits to Regional Director, Director of Finance and Centres Principals on the 15th of the first month after the end of the quarter;
9. Review Centres /Office annual plans and budget as per approved budget ceiling and consolidation of Centres /Office Master Budget, submits to Zonal Workers’ council and Zonal Board for endorsement then submits to Head office before 15th January of each year;
10. Coordinate stock taking exercise and submits stock valuation report to the Director of Finance on or before 15th August of each year;
11. Ensure that, backups of Centre/Office Financial databases are done daily and a copy of the monthly backup is submitted to Head office on the 15th day of the next month;
12. Control Cash flow Management by monitoring the movement of VET funds through block funding for optimum utilization of Revenue;
13. Mentor and Coaches Bursars & Accountants; and
14. Regional Director/ Principals may assign any other duties as to him/her from time to time.

                                                

3. MODE OF APPLICATION

• Application letters enclosed with CVs indicating names and addresses of three referees, copies of relevant academic transcripts and certificates should be addressed to the undersigned.
• Only applicants with requirements qualification for these posts will be considered.
• Only short listed candidates will be contacted.

‘’VETA is an equal opportunity organization, women are highly encouraged to apply.’’               

The applications should reach the office of the undersigned latest by 20^th May, 2014

The Director General,

Vocational Education and Training Authority,

P. O. Box 2849,

DAR ES SALAAM.